Explain the function with in the structure (e.g HR, Finance,Sales etc and how at least four function work together to optimize organizational performance.
In an organization, HR or Learning & Development (L&D) activities assists the management in proper implementation of the organization’s strategies and policies. It aims to achieve the organizational goals by performing the following functions relating to human resource:
Manpower planning, recruitment and selection
Training and development
Motivation and morale-building of workforce
Remuneration of employees
Industrial and employee relations
Preserving records of employees
ROLE OF HR / L;D PROFESSIONALS IN SUPPORTING LINE MANAGERS
HR managers play an important role in supporting the line managers. They explain the procedural framework and provide advice and guidance on all HR-related matters like employee development, reward, involvement and participation, employee relations, grievances, etc. which helps the line managers to work within the policies and norms of the organization.
HR managers provide training and development to the line managers, thereby helping them to acquire skills and knowledge required to carry out their duties and responsibilities efficiently and effectively.
Apart from supporting the line managers in their day-to-day activities, HR or L;D professionals also perform the role of a consultant. It provides internal consultancy to the line managers whenever required, while sometimes proactively by controlling the situation by causing something to happen rather than waiting to respond to it after it happens.
Finance is the blood of an organisation. Finance department keeps manual/electronic records of capital invested, borrowed and outstanding in the market. It produces various financial statements for tax purposes, legal formalities and audit practices. It administers employees’ salaries, pension, loan repayments, etc. This information helps management in devising new business strategies.
RESEARCH AND DEVELOPMENT FUNCTION
The aim of research and development department is to make new features in the existing products, creating new and better products, improving production methods, and creating effective processes. It enables the organisation to cut down the costs, increase profitability and remain ahead of the competition. (Organisational Functions )
HOW FUNCTIONS OF ORGANISATION OPTIMISE PERFORMANCE?
All management functions are independent, yet interdependent and hold its own importance to complete a job or task. Capital or Finance is essential to start or run an organisation but without manpower we cannot operate the organisation, so there is a cycle or supply chain process to complete a task in given lead time. All departments perform together to achieve a specific goal. Production department coordinate with designing department as well as vendor management department, finance department provide capital to purchase raw material. At the same time, human resource department provides the workforce to accomplish a specific job. On the other hand, departments like marketing and sales department focuses on specific strategies to achieve their targets of sale. Advertising department coordinate with finance department to decide the budget for advertising and also perform with external organisation. IT department has its own importance because it provides management information system which helps every department to catch the information at right time at right place. All departments work together simultaneously. Therefore performance of the organisation is reflected in the joint efforts of every department starting from identifying the need of customer to delighting the customer.
Page 2: Organisation structure, roles and functions
Tarmac has set in place an organisational structure that provides clear lines of control, responsibility and communication.
In a business as large and diverse as Tarmac, there are many different jobs. Its structure is complex, so to help individuals within the business understand their roles and responsibilities, Tarmac has a set of Business Principles that demonstrate its commitment to operating ethically and responsibly. This helps everyone understand where his or her role contributes to overall performance and enables the whole workforce to work together to achieve the business’ aims and objectives.
Within each area, there are three main levels of staff.
• Managers – organise and plan their departments to exceed the expectation of internal and external customers. They work closely with other managers across the company to promote a range of benefits, including; continuous process improvements, improving accuracy, reducing the need to repeat work and driving up efficiency year on year.
• Supervisors – work with managers to ensure that operators apply procedures and practices consistently. This involves using best practice to create value-added services across the business.
• Operators – are responsible for day-to-day operations of the business. This is the level at which a university graduate might enter the organisation in order to learn all aspects of the business. The role requires accuracy, efficiency and a high level of individual responsibility.
The Operations function at Tarmac is key to overall business performance. This is where a number of processes come together to make the products and services to satisfy customer needs.
However, the Operations function needs the support of services in:
• Finance – to manage the flow of money across the business. Finance managers produce financial and management accounts not only to ensure legal compliance but also to contribute to the strategic decision-making process by forecasting financial performance. Budgets enable Operations to have the resources (raw materials, equipment and people) to carry out processes.
• Human Resources (HR) This includes planning and forecasting staff requirements and managing recruitment and selection. The HR team ensures that managers apply HR policies and procedures consistently across the business. The development of staff is a key priority within the Tarmac business. Without the right people, Operations may not be able to achieve targets.
Additionally, Tarmac also needs the services of:
• Marketing by understanding customer needs, the marketing function can inform the overall business strategy and ensure that the Tarmac image and brand reflect its high quality.
• Procurement is the acquisition of goods and/or services at the best possible price. Within Tarmac this function secures cost effective contracts and establishes long term partners to ensure business continuity.
• IT services install equipment and applications, manage databases and computer networks to provide the business with strong and effective information and communication channels.